Front Desk Associate

Are you someone who loves connecting with people, thrives in a beautiful environment, and has a passion for aesthetics?  We are looking for a part time front desk associate to join the team at Fechner Plastic Surgery in Worcester.  Dr. Frank Fechner is a leading specialist in facial plastic surgery and has garnered a stellar reputation in his field.

This is a part time position - Tuesday 8:30-6:00, Thursday 8:30-7:00, and Friday 8:30-4:30.  We also have a full time position available - Monday 8:00-5:00, Tuesday 8:00-6:00, Thursday 8:00-7:00, and Friday 8:00-4:30.  There is no flexibility with the schedule.

Duties/Responsibilities:

We are looking for an experienced, high-energy, patient focused individual that provides a truly unique and exceptional patient experience. As the first person our patients interact with either on the phone or in person, your energy and presence will be warm and welcoming. This person must have experience in high-end customer/patient service, possess strong communication skills, thrive when handling multiple tasks, and be willing to learn. Our office operates in a service oriented atmosphere where the entire team is dedicated to working together in the common goal of patient satisfaction. To excel in this role you will be attentive, patient, have emotional intelligence, attention to detail, and look at every interaction with the team and patients as an opportunity to make someone's day a little bit better.

Responsibilities:

• Receive incoming phone calls and triage calls to the appropriate team members.  
• Scheduling existing patient appointments.
• Become an expert in our practice software for incoming communications and scheduling appointments.
• Greet patients for their in-person appointments, check-in/check-out.
• Complete super-bills for non-surgical services rendered, explain fees and take payments for service as well as assist in end-of-day payment reconciliations.
• Schedule follow-up appointments and provide reminders through email, text, or call.
• Ensure our waiting room is tidy, welcoming and comfortable for our patients.
• Provide and explain any special instructions to patients upon leaving their appointments.
• Assist in general office duties and other duties as required.

Qualifications:

Required:

• High school diploma or GED at minimum; college degree encouraged
• Excellent communication skills
• Exceptional customer service skills
• Some office and/or retail experience Preferred Experience:
• Clinical knowledge of aesthetic and/or medical terminology
• Basic computer systems such as Microsoft and Google suites, as well as software programs for scheduling and organizing documents

Preferred:

• Clinical knowledge of aesthetic and/or medical terminology
• Basic computer systems such as Microsoft and Google suites, as well
  as software programs for scheduling and organizing documents